How to Use Microsoft Stream in SharePoint: Embed Videos, Create Playlists & Improve Training

Microsoft Stream makes it incredibly easy to create, organise, and share video content within SharePoint. Whether you’re rolling out a new SharePoint solution or need to provide ongoing training, Stream allows you to deliver engaging, accessible video resources directly to your users.

One of my favorite ways to use Stream is by creating short how-to videos, grouping them into playlists, and embedding them into SharePoint pages. This ensures that staff can easily find and access relevant content, improving onboarding and training experiences.

In this post, I’ll walk you through how I use Microsoft Stream to build a SharePoint training hub, complete with video playlists, embedded content, and a structured approach to curating video-based learning materials. This guide includes a workplace scenario to demonstrate how you can apply this approach effectively in your organisation.

Workplace Scenario: Rolling Out a New SharePoint Solution

Imagine you are deploying a new SharePoint intranet for a client. The client wants a seamless onboarding experience for their employees, ensuring that users can quickly learn how to navigate and use the new system.

The Challenges:

• Employees struggle to find the right resources for training.
• Traditional user manuals are often ignored or overwhelming.
• IT help desk gets overloaded with basic questions that could be answered with quick tutorials.

The Solution:

Using Microsoft Stream, you can create short, easy-to-digest how-to videos, organise them into playlists, and embed them into a dedicated training hub on SharePoint. This will:

• Reduce support requests by providing self-service training.
• Streamline the onboarding process with easy-to-follow video guides.
• Improve knowledge retention through engaging, visual content.

Step-by-Step Guide: Creating and Embedding Microsoft Stream Playlists in SharePoint

Step 1: Create Your Training Videos in Microsoft Stream

Microsoft Stream lets you record videos directly or upload pre-recorded content. Personally I don't use this option. I prefer to use a product called Microsoft Clipchamp for all my recordings, however following are the steps if you want to record in Microsoft Stream:

1. Go to Microsoft Stream: Navigate to stream.microsoft.com and sign in.
2. Click on ‘Create’ > ‘Record Screen or Video’.
3. Record your tutorial using your microphone and webcam.
4. Trim and edit your video (if needed) using the built-in editor.
5. Add a title, description, and tags to improve searchability.
6. Click ‘Publish’ to save your video.

Tip: For best results, keep videos under 5 minutes and focus on one specific task per video.