SharePoint
If you’ve ever searched “what is SharePoint”, you’ve probably found the same generic definition: “SharePoint is a web-based collaboration platform from Microsoft.” Whilst this is technically correct, that doesn’t explain how it can transform the way you work and how it is used by millions of users
Getting Started with SharePoint
One of the most searched questions in the Microsoft 365 ecosystem is, "What’s the difference between SharePoint and OneDrive?" As a SharePoint consultant, I see this confusion regularly. End users often struggle to understand how these tools work, when to use them, and how to avoid creating
Information Architecture
When it comes to SharePoint metadata, less is more—but not everyone gets that memo. Over the years, I have seen organisations go overboard, turning what should be a simple, structured system into a metadata nightmare. In fact, I learned this the hard way. Early in my career, I sat
Getting Started with SharePoint
Free: Download the M365 Map — where does everything live in Microsoft 365? hub.simplysharepoint.com/m365-map Download the M365 Map Are you new to SharePoint and unsure where to start? This beginner's guide will help you understand its core components and purpose. SharePoint is one of the most
Getting Started with SharePoint
Welcome to Your Weekly Simplify Your Workflow Insight! This week’s Simplify Your Workflow tip is all about the send-for-approval workflow. Ever needed to get a document signed off yesterday? We’ve all been there. Whether it’s a policy update, a proposal, or just something that needs a quick
AI in the Workplace
A well-structured Legal Document Management System (DMS) is essential for law firms to manage case files efficiently, maintain confidentiality, and improve collaboration. Without a proper system, firms risk lost documents, inconsistent version control, security breaches, and compliance issues. SharePoint provides a scalable, secure, and highly customisable solution for legal document
Document Libraries and Lists
When setting up or refining a SharePoint environment, one of the most effective ways to structure documents is through a functional classification scheme. This method ensures information is organised based on business functions rather than organisational hierarchy, creating a more stable, scalable, and efficient system. Over my years of working
Getting Started with SharePoint
If you've worked with SharePoint for a while, you might remember the old days of subsites—where sites were deeply nested under one another in a rigid hierarchy. Those days are over! Today, SharePoint follows a flat site structure, which makes it easier to manage, scale, and connect
AI in the Workplace
Manually tagging metadata in SharePoint is one of the biggest barriers to adoption I’ve seen in organisations. Let’s be real—end users hate filling out metadata fields, and in my experience, they often just don’t do it. The result? Poorly organised document libraries and frustrated admins trying
AI in the Workplace
As a SharePoint consultant and intranet builder, I’m always thinking about how new features impact real-world end-user engagement. Microsoft Teams' latest update—introducing "Storyline" and a "Follow" button—brings a social media-like experience to workplace collaboration. But what does this mean for intranets and
Getting Started with SharePoint
SharePoint Content Types are one of the most underutilised features, but if you want to bring better organisation and consistency to your SharePoint libraries and lists, they are a powerful tool for streamlining workflows. Whether you're managing documents, forms, or structured data, content types allow you to standardise
Getting Started with SharePoint
When it comes to SharePoint, small changes can make a huge difference in making it easier to use. Over the years, I’ve worked with many departments, helping them organise their sites and improve usability. One of my favourite examples is a marketing team managing social media content. They needed